Finance Director

Exempt Full Time

Reports to Executive Director

Primary Responsibilities:

• Manage all aspects of accounting in one-person finance office for $1.7m budget.
• Provide monthly finance reports to Executive Director by 10 days after close of month, including P&L and Balance Sheet.
• Manage all AP and AR.
• Report monthly payroll to payroll company Paychex.
• Oversee annual budget process
• Oversee annual audit & 990 process with professional accounting contractors
• Update census for various insurance policies for staff including STD, LTD, Life, Health and Dental.
• Oversee student financial aid application process.

Community

• Works collaboratively with the Development team to build effective and cooperative relationships that add to an overall pleasant, positive, well-organized and orderly environment where staff, families, board members, and the public feel welcomed and comfortable.
• Cooperates as active members in the development of the total school program.
• Demonstrates respect for and foster sound relationships with students, parents, co-workers, teachers, non-teaching personnel, and administration and use established channels  of communication when there are difficulties or concerns.

Finance

• Directs all purchase orders and invoices to Director for approval.
• Prepares monthly financial statements as requested by the Board of Directors and submits them to the Board Treasurer prior to the 5^th of each month.
• Attends Board Finance Committee meetings to answer any questions posed by the Board of Directors.
• Has a plan for collection of accounts receivable and makes a concerted effort to make these collections prior to the end of each fiscal year. Monthly maintenance of ACH and invoicing hourly and monthly charges.
• Closes out the fiscal year’s records by 31^st of July each year.
• Prepares records necessary for the annual audit of the school and submits them to the auditor by the 31^st of August annually.
• Answers any additional questions posed by the auditor within 48 hours.
• Arranges for auditor to present the final audit to the Governance & Finance Committees prior to the November Board of Directors meeting.
• Annually reviews contracts for Insurance, Maintenance Contracts, and etc.
• Submits payroll to the payroll company by the end of the month.
• Assures payments for monthly payroll taxes are in a timely fashion.
• Submits payments for Health Insurance, Building Insurance, and Employee Retirement Plans and vendors in a timely fashion.
• Posting invoices for speech, audiology and other.
• All banking (deposits, etc.)
• Transferring and posting PayPal payments.
• Annually prepares proposed tuition assistance for current students with hearing loss within two weeks of the beginning of the school year. Upon a new admission, Finance Director prepares proposed tuition assistance for a child with hearing loss within two weeks of admission.
• Finance Director will work with the Executive Director and the Finance Committee to prepare an Annual Work Plan. Date to be determined.
• Will carry out other special projects as requested by the Executive Director.
• Reviews and prepares Financial Aid applications for Finance Committee Review.

Human Relations

• Human Relations Department makes certain that written policies exist to include areas such as: hiring and termination, salary scale, benefit package and eligibility criteria, planning and preparation time, confidentiality, respo9nsibilities to the school, hours, dress and conduct code.
• Human Relations Department documents evidence of evaluation procedures for clinical, educational staff, administrative support team, and administration.